Enterprise Paperless Conference System

The conference room has become one of the most powerful tools for enterprises to search for resources, but at the same time, the problem of resource allocation in the conference room has become one of the major headaches for every enterprise administrative department. At the same time, cost control, as the basic economic activity of enterprises, is closely related to the socio-economic benefits and profitability of enterprises. High quality and effective cost management system is the only treasure for upgrading enterprise management methods. As a company asset, the conference room usually has the following problems:

Booking method is simple: to entertain customers on the road, if you want to use the conference room temporarily, you can't control the booking remotely according to your mobile phone;

The resource consumption is relatively serious: some friends hold a meeting for 5 minutes and book it for 8 hours, or even less than the meeting. Some friends have electronic machines and equipment that must be used for key meetings, but they can't book an electronic conference room at all... The differences among them seriously endanger the work efficiency and work mentality of employees;

The problem of energy consumption is obvious: the staff did not turn off the central air conditioner and lighting effect immediately after using the meeting room, which led to the consumption of power grid resources.

Weak interactivity: projectors, laptops, etc. in traditional conference rooms can no longer meet the requirements of increasingly diverse meeting materials, and the materials are not transmissible enough to ensure that participants can accurately accept information.

It is not convenient for management: the meeting rooms of the enterprise group company cover a wide range of areas, and the total number of meeting rooms is large, which is unfavorable for the staff management and statistical analysis of the administrative department.

Information island: generally, the information in each conference room is stored separately in the local server, between the conference room and the conference room; Neither the meeting room nor the people can cause information interaction.

How to use conference room resources to a greater extent, and then enhance the work efficiency of employees, is one of the most urgent work in most enterprises.

Breaking the Old and Creating the New: Solution to Enterprise level Electronic Conference System Software Platform

The total number of conference rooms in China has exceeded 20 million, while the total number of conference rooms in the world has also reached 100 million. With the continuous implementation of Internet of Things technology, Internet big data, artificial intelligence technology and other electronic information technologies in various fields, a new sea has emerged in the conference room field. Solution to enterprise level electronic conference system software platform.

1、 Cluster server, load balancing

To cater to the specific situation of the enterprise group, the network server of the electronic conference system software can select the cluster server inside the group customer. According to the high availability of the NLB load balancing technology to complete the platform, the cluster redundancy method is used to deal with the server downtime that is likely to occur, resulting in the overall system software environment exception.

2、 Real time data, platform based management method

Local meeting room of the headquarters of the group company; The subsidiaries of the Group can apply to the management method unit for the addition, deletion and modification of mobile software program modules, conference rooms, conference room intelligent terminals, and conference room reservations according to the platform management method, and the manager will review and authorize them.

3、 Booking at will, cross platform communication

4、 Focus on the people and strengthen individual accounts

In the past, the conference room was the core, and people wanted to move closely around the conference room. Today's platform focuses on human factors, and chooses the Internet big data communication service project itself. The meeting can be arranged and distributed according to the basic information and agenda of the personal account inquiry meeting; The daily sign in, online voting and video conference interfaces formed during the meeting shall be checked after the meeting; During the meeting, you can view notes, personal notes and other personal collections of previous meetings; After the meeting, the materials can be pushed to your account according to email, portal and other methods.

The electronic conference platform can strengthen the user terminal equipment account of enterprise OA, carry out modular design and placement for meeting booking, viewing and message pushing, carry out account cloud storage for personal historical time notes, personal collection documents, personal notes and meeting communication records during the meeting, and strengthen the export of materials and sending of emails after the meeting.

5、 Platform Hardware Configuration Connection Control Module

6、 Borderless group meeting shape

Intellectualization helps to sort out the meeting process and improve efficiency by 99%;

Hold large and medium-sized meetings to prevent extravagance and waste, and save 80% of printing paper;

Rushing to meetings in other places saves 75% of the time by eliminating travel;

It is applicable to remote control conference cooperation and interactive communication, and the interactive communication is increased by 50%.

Make meetings more simple and intelligent, and make management decisions more convenient and professional

Complete the all-round improvement of the original software system and the development and design of the new software system, and then create a comprehensive application system architecture group in the field. The overall system software platform completes the efficient integration of application components according to the design of management and service architecture, and carries out the unified management method and maintenance of the software system.